Essential Tips to Utilize Microsoft Office 365 for Small Businesses

The ability to get your work done is one of the most important things you can do for a company. However, no matter how many employees you have, it’s still difficult to keep all of them happy. If you are a small business owner, you know that sometimes it’s hard to keep track of who is online and who is offline. That is why Office 365 is such a great program for small businesses.

When you have a small business, you can’t afford to have much downtime. This means that you can’t afford to have employees going back to their personal life and spending time on social media and snacking while they do so. By utilizing the tools that Office 365 offers, you can effectively cut down on time that is wasted in these areas and instead use that time to make money.

Microsoft Office 365 is a cloud-based productivity suite that was released in 2011. Office 365 is a subscription office suite that can be installed on up to five devices, including desktops, laptops, tablets, and smartphones. The suite includes Word, Excel, PowerPoint, OneNote, Outlook, Publisher, Access, Skype for Business, and Yammer. Office 365 allows users to work from anywhere with the use of the cloud.. Read more about office 365 tips and tricks 2024 and let us know what you think.

Microsoft 365 is a cloud-based program that allows you to efficiently manage your company. It provides best-in-class cloud services including OneDrive, Microsoft Teams, Outlook, Skype For Business, Word, and PowerPoint, among others. You may use these tools from the comfort of your own home. To conduct your company, all you’ll need is a reliable internet connection. Of course, every company has a set of objectives. An operational business plan aids in the execution of day-to-day operations in order to achieve the company’s aims and objectives. With Office 365, executing an efficient operational business plan that ensures all team members are aware of their unique roles has become much simpler.

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Office 365 is a monthly subscription service. Office 365, like other SaaS applications, charges a monthly membership cost. Depending on the package you choose, you will have access to its applications and features. After you’ve joined up, you’ll be able to start working on business-related activities. We’ve compiled a list of important Microsoft Office 365 recommendations for small companies.

Useful Hints for Microsoft Office 365

1. Make Use of Any Device’s Apps and Tools

Even if your company is tiny, it requires you to be connected at all times in order to be successful. Microsoft 365’s cloud-based technology enables your team members to access its features and applications from any device and from any location. All business-related documents, presentations, emails, and so on are accessible to your team. If you have a premium subscription, you can use all of the tools, including Outlook, Teams, Word, and PowerPoint.

2. Organize Emails

You’ll notice two tabs when you open your inbox: Focused and Other. You may prioritize your essential emails using the “Focused Inbox” function. It categorizes emails depending on their content and how often you read them. Other unimportant emails will be sorted into the “Other” folder.

3. Emails marked “reply all” should be ignored.

If you have a large number of emails in your inbox, Office 365 will urge you to “Reply All” emails. Of course, responding to all emails, even those that are relevant to you, would be time consuming. You must click the Home button and choose the Disregard option to ignore “reply all.” If you want to turn off this feature later, just go to More and choose Stop Ignoring.

4. Make use of Smart Lookup.

If you’re using the Office 365 Word app and need to look anything up on the internet, you can use the Smart Lookup function. Instead than spending time switching tabs, use Smart Lookup to do a fast search. To use it, right-click on any term and choose Smart Lookup from the drop-down menu.

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5. Monitor licenses on a regular basis.

If an employee leaves Office 365, shift his license to the new employee rather than buying a new license. It will save you an amount.

6. Remember meetings using Outlook’s OneNote function.

If you utilize the Microsoft 365 OneNote software, you will never forget anything. OneNote is a reminder that allows you to turn your notes into calendar entries so that you don’t miss any deadlines, meetings, or reminders.

7. Old Accounts should be disabled

Employees who have previously worked for your business should always have their accounts disabled. This is done to guarantee that only current workers are allowed to access corporate resources.

8. Shortcuts on the Keyboard

If you’re working in Word or Excel, remember the shortcuts to save time and navigate spreadsheets and word documents more quickly.

9. Microsoft Teams allows you to send emails.

Using Teams may help you improve your productivity. You may send emails directly to Teams, where they will be seen by your whole team. To do so, choose “Get Email Address” from the drop-down menu. You should copy and paste this address into the email you’re sending to the channel. You will not miss anybody this way.

10. Save Important Chat Messages

When looking for essential information, it’s all too common to scroll down and lose time. You can bookmark essential things in Microsoft 365, which is a fantastic tool. After clicking on the item you want to keep, choose the Flag option. This will keep your belongings secure. Click the Saved option beneath your profile symbol to see what you’ve saved.

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11. Microsoft Planner is a useful tool

Microsoft Planner allows you to arrange a variety of activities. You may keep track of due dates and cards, as well as form groups to concentrate on the most essential tasks.

12. Create a OneDrive account

When it comes to operating a small company, storage space is crucial. Put all of your important papers in one location so you can find them quickly. OneDrive has a storage capacity of 1TB. This area is enough for organizing and storing your emails, invoices, and photographs, among other things.

These pointers will motivate your employees to use each tool to its maximum potential.

Microsoft’s upcoming Office 365 has been in the works for years, and finally, the service is here to compete with Google’s G Suite and Apple’s iCloud. Most big name business users are already using Office 365, but small business owners are often left out of the loop. So, if you’re planning to start a small business, or if you already have a small business, this guide is for you.. Read more about office 365 productivity tips and let us know what you think.

Frequently Asked Questions

Is Microsoft 365 good for small business?

Microsoft 365 is a good option for small businesses. It has many features that are beneficial to the business owner, such as security and productivity tools.

What is the best way to use Microsoft 365?

Microsoft 365 is a suite of software that includes Office, Windows 10, and other applications. It is designed to be used on both personal computers and mobile devices.

How do I use Office 365 Business Essentials?

If you are an Office 365 Business Essentials subscriber, your subscription will automatically renew each year. You can cancel your subscription at any time by following the instructions on the Account tab of your Microsoft account.

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Written by Vaibhav Sharda